Assistante administrative francophone

JOB TYPE

• Part-Time, 20 hours
• Onsite

QUALIFICATIONS

• Administrative Experience: 3 years (Required)
• US Citizen or US Work Authorization (Required)
• Accounting Office Experience: 2 years (Preferred)
• Accounting / Job Co Experience: 2 years (Preferred)
• Accounting Software Experience – Quickbooks (Preferred)
• Accounting Associates Degree or Equivalent experience (Required)
• Microsoft Office 365: Proficient (Required)
• Adobe PDF : Intermediate (Required)
• Database – Excel: Experienced (Required)
• Bilingual in English and French (Required)

JOB DESCRIPTION

Ideal candidate will have both bookkeeping & administrative experience. We are looking for someone to work closely in a cross-functional team with two Managers, who will directly report to the Controller.

We are seeking a professional who works at a high level with organizational, technical, and business acumen. An individual who takes direction well and asks for guidance when not sure. You must be a highly dependable, ethical, and reliable support specialist who can successfully perform a variety of routine clerical, accounting, and organizational functions, provide day to day general office duties such as answering phones, customer service, filing and managing data, etc.

RESPONSIBILITIES:

• Support Managers in daily operational needs including accounting, administrative tasks and reporting deadlines
• Point person for reception: answering phones and general office duties, maintaining filing systems (electronic & paper), mailing, shipping, supplies, responsible for day to day operations
• Responsible for Opening the Office. Must be punctual and reliable. Willingness to communicate timely & openly with front office managers is a necessity to coordinate proper coverage.
• Maintain calendars for appointments, meetings, office deliveries, subscription renewals and other coordination
• 3-way matching invoices, payment applications, sales tax reconciliations, workflow processing, job costing, data entry, vendor maintenance, statement reconciliation, subcontract analysis, disbursements & filing, ad hoc reports and assisting the Controller with other Accounts Payable procedures.
• Ensuring accounting records are accurate & complete
• Assist in the implementation of new procedures and features to enhance the workflow of the department
• Other clerical and office duties and business errands as requested.

DESIRED SKILLS:

• Proven knowledge of bookkeeping and accounting principles
• 1 – 3 years Accounting and Administrative experience in the construction industry
• Ability to prioritize and multitask with an emphasis on accuracy and timeliness
• Excellent written and verbal communication and problem-solving skills
• Strong organizational/planning skills and detail oriented
• Ability to work independently with limited supervision
• Proficient in Word, Excel, Outlook, Adobe PDF, hands on experience with spreadsheets and Access databases & mail merges
• Experience with any construction accounting software
• Ability to reconcile discrepancies, determine proper classification of accounting codes, and prepare correction documents as required
• Affinity for numbers: strong mathematical and analytical skills
• Proficiency in English and Bilingual is a plus

PHYSICAL SETTING:

Office
Schedule: Monday to Friday
4 hr shift, 10AM – 3PM (preferred) Monday-Friday

Work Location: One location