Assistante administrative francophone

Additional Info

Numéro et rue20803 Biscayne Boulevard Suite 440
PaysUnited States
Code Postal (Zip)33180


  • Part-Time, 20 hours
  • Onsite


  • Administrative Experience: 3 years (Required)
  • US Citizen or US Work Authorization (Required)
  • Accounting Office Experience: 2 years (Preferred)
  • Accounting / Job Co Experience: 2 years (Preferred)
  • Accounting Software Experience – Quickbooks (Preferred)
  • Accounting Associates Degree or Equivalent experience (Required)
  • Microsoft Office 365: Proficient (Required)
  • Adobe PDF : Intermediate (Required)
  • Database – Excel: Experienced (Required)
  • Bilingual in English and French (Required)


Ideal candidate will have both bookkeeping & administrative experience. We are looking for someone to work closely in a cross-functional team with two Managers, who will directly report to the Controller.

We are seeking a professional who works at a high level with organizational, technical, and business acumen. An individual who takes direction well and asks for guidance when not sure. You must be a highly dependable, ethical, and reliable support specialist who can successfully perform a variety of routine clerical, accounting, and organizational functions, provide day to day general office duties such as answering phones, customer service, filing and managing data, etc.


  • Support Managers in daily operational needs including accounting, administrative tasks and reporting deadlines
  • Point person for reception: answering phones and general office duties, maintaining filing systems (electronic & paper), mailing, shipping, supplies, responsible for day to day operations
  • Responsible for Opening the Office. Must be punctual and reliable. Willingness to communicate timely & openly with front office managers is a necessity to coordinate proper coverage.
  • Maintain calendars for appointments, meetings, office deliveries, subscription renewals and other coordination
  • 3-way matching invoices, payment applications, sales tax reconciliations, workflow processing, job costing, data entry, vendor maintenance, statement reconciliation, subcontract analysis, disbursements & filing, ad hoc reports and assisting the Controller with other Accounts Payable procedures.
  • Ensuring accounting records are accurate & complete
  • Assist in the implementation of new procedures and features to enhance the workflow of the department
  • Other clerical and office duties and business errands as requested.


  • Proven knowledge of bookkeeping and accounting principles
  • 1 – 3 years Accounting and Administrative experience in the construction industry
  • Ability to prioritize and multitask with an emphasis on accuracy and timeliness
  • Excellent written and verbal communication and problem-solving skills
  • Strong organizational/planning skills and detail oriented
  • Ability to work independently with limited supervision
  • Proficient in Word, Excel, Outlook, Adobe PDF, hands on experience with spreadsheets and Access databases & mail merges
  • Experience with any construction accounting software
  • Ability to reconcile discrepancies, determine proper classification of accounting codes, and prepare correction documents as required
  • Affinity for numbers: strong mathematical and analytical skills
  • Proficiency in English and Bilingual is a plus


Schedule: Monday to Friday
4 hr shift, 10AM – 3PM (preferred) Monday-Friday

Work Location: One location

4 janvier 2023 16:36

42 Jours, 23 heures

ID de l'annonce 54263b5f0f5af89c
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